# Clearly structured & AI-based: how to manage AutoCAD and DWG files successfully Press release of 24 May 2024: How clear structures, well-kept metadata and AI-supported enterprise search simplify the management of CAD and DWG files. *Vienna, 24 May 2024* How sensible structures and AI-supported tools secure efficiency in engineering **(Vienna, 24 May 2024)** In many technical professions, particularly in architecture and engineering, managing AutoCAD, DWG, CAD and DXF files is a considerable challenge: large volumes of data, complex version control and the protection of sensitive data are just some of the factors that can lead to lost time, security risks and reduced productivity in everyday work. By structuring data clearly and using modern technologies, workflows can be optimised considerably and efficiency in engineering increased. The following article shows how projects can be delivered more smoothly with structured file management and innovative tools. ## Optimising internal file management A clear structure for storing AutoCAD and DWG files is the first step towards optimising internal file management. A consistent naming scheme and sensible folder hierarchies make files easier to find, which contributes to general order and efficiency and promotes teamwork: the easier it is to find relevant content quickly and use it effectively, the more focused communication and project management become. It is precisely this clear structure that many companies lack. This is where enterprise search becomes relevant. ## Securing relevant information through metadata In everyday work with CAD or DWG files, metadata is often regarded as secondary or is entirely unknown, which leads to inefficient file organisation, files that are harder to find and a lack of traceability of changes. Yet careful maintenance of such higher-level data brings decisive advantages: metadata serves to categorise and classify files systematically. Using attributes such as project name, creation date, author, version number as well as specific tags and keywords, metadata provides a quick overview during a search without the file itself having to be opened. Metadata can be maintained in AutoCAD itself or in specialised file management software. ## Using intelligent tools & AI technologies The example of metadata maintenance makes the benefit of an AI-based enterprise search solution clear: AI can automatically extract relevant metadata from a CAD/DWG file and classify it automatically through pattern recognition and machine learning. Other important functions of AI-supported software are intelligent search and filter functions, automatic version control and documentation of the change history. An AI-based software solution can thus optimise the management of CAD and DWG files without great effort. ## Securing quality thanks to efficient enterprise search technologies Efficient searching not only saves time and costs but also improves project quality: fast access to relevant data reduces errors and speeds up decision-making. “An effective search tool fits seamlessly into existing workflows and supports users with an intuitive user interface, without the need for time-consuming training,” explains Christoph Wendl, CEO of the Austrian IT company Iphos IT Solutions. “The software may well be complex, but its handling must not be. If a tool is to be used, it must be as simple as possible to use – that increases acceptance among employees enormously.” With searchit, Wendl and his team developed an enterprise search engine that enables seamless searching across all company data. One of the big advantages in terms of design and engineering is the standard integration of a file preview function that allows CAD and DWG files to be previewed even without first installing the licensed programs. ## Maintaining data protection & security standards Alongside efficiency and quality, the protection and security of company and customer data have top priority. For this reason, only a solution that offers both powerful search functions and the highest security standards should be considered. It should go without saying that the authorisation system in force in the company is also applied in the enterprise search solution. “In the project area there are often non-disclosure agreements that are binding. Not every employee should be able to access all files – and of course that must also apply to searching for building plans, design drawings and the like,” says Wendl from practical experience. ## Intelligent enterprise search software creates a competitive edge in engineering Managing AutoCAD and other CAD files efficiently requires adherence to proven organisational structures, but at the same time openness to modern technologies. Investing in intelligent search technologies such as searchit can improve internal collaboration and increase the efficiency and quality of projects. This pays off, because this investment secures companies a decisive competitive advantage in the long term. “The success stories and the positive feedback from our customers encourage us to keep developing searchit as the optimal solution for the requirements of engineering. The enormous progress in artificial intelligence opens up a wide range of possibilities that, in the near future, will also bring interesting innovations to enterprise search in engineering and the technology sector,” Wendl concludes. More information on enterprise search with searchit: [www.searchit-enterprise-search.com](https://www.searchit-enterprise-search.com) ## About searchit The international company Iphos IT Solutions is redefining “enterprise search engines” for businesses. With the launch of searchit, the company is positioning itself as a sustainable innovator in the industry. With numerous AI functions, such as AI-supported image search, searchit is setting new standards in the industry. The in-house AI Lab works on highly innovative AI applications in search through the processing and generation of images and texts. Ing. Christoph Wendl, together with Lyubomir Ivanov, leads the company, founded in 1998, as Chief Executive Officers (CEO); the company meets the current challenges of IT with innovative solutions. ## Media contact - Ing. Christoph Wendl, Managing Director, Iphos IT Solutions GmbH - Khekgasse 35, 1230 Vienna, Austria - Phone: +43 1 869 84 00 - Email: [info@searchit.cc](mailto:info@searchit.cc) - [Release as PDF (German)](https://searchit-agent.ai/pr/klar-strukturiert-ki-basiert-so-gelingt-die-verwaltung-von-autocad-und-dwg/20240524-presseaussendung-suche-cad-dwg.pdf) --- - searchit AI Agent: This version is generated from the page's language files (scripts/gen-unternehmen.py). The page itself is authoritative.