# Making 2025 a successful year: strategies for greater efficiency in everyday office life Press release of 21 January 2025: how enterprise search software boosts efficiency in everyday office life with central search, data clean-up and automated workflows. *Vienna, 21 January 2025* How enterprise search software increases efficiency in companies in the long term **(Vienna, 21 January 2025)** Creating order, eliminating time and energy wasters from everyday work and finally working more efficiently – at the start of the year, many companies set themselves such ambitious optimisation goals. In a hybrid working world, however, this is easier said than done: wherever several employees access the same documents and filing systems, order and efficiency quickly become a challenge. Confusing filing structures, duplicate or outdated file versions and scattered data sources quickly cause many good resolutions to fail. But by using modern enterprise search tools, companies can increase the productivity and efficiency of their employees in the long term with little effort. ## Search less, find the right thing One of the biggest time traps in everyday work is searching for information: in many companies, employees often spend too much time searching documents, emails or files for specific content. Christoph Wendl, CEO of the Vienna-based Iphos IT Solutions GmbH and an expert in enterprise search solutions, explains: “Efficient information management in companies ensures that all relevant data is quickly and easily accessible – so that every team member finds exactly the information they need to work efficiently. After all, efficiency, meaning the optimal use of the available resources, is the foundation of business success.” With cross-source full-text search, good enterprise search software provides users with the information they need in seconds, even with large volumes of data – across all storage locations and regardless of file format. Graphical filter options by source, date, file extension and much more make navigation and the targeted finding of information easier. AI-supported relevance ranking ensures that the most important results are displayed at the very top. Whether emails, files, ZIP archives or database entries: with enterprise search software such as searchit, everything can be retrieved centrally and quickly. “With searchit, we have created a platform that is not only functionally superior to the standard search of Windows and many software solutions, but can also be used intuitively and without difficulty by every team member,” explains Wendl. ## Shedding digital ballast A question that Wendl and his team often ask new customers in the initial meeting: “Hand on heart: how much of the data on your digital workplace do you really need for your daily work? And how much could be deleted or archived without any problem?” Old projects, duplicate files and irrelevant documents not only take up unnecessary storage space, they also slow down your systems and drive up the costs of data storage solutions. “In times of rising energy and hardware costs, this factor should not be neglected,” Wendl points out. In addition, the risk increases that employees accidentally use outdated files – which in turn can lead to errors, misunderstandings and delays in completing projects. A targeted clean-up of company data creates room for productivity and ensures greater clarity. For anyone who lacks the motivation or resources to do these tasks purely by hand, a modern enterprise search solution is the right choice. searchit, for example, offers special functions for storage management: the corresponding plugin recognises duplicate files even if they are named differently or stored in different locations. Visualising storage usage makes it easier to delete redundant data and free up storage space. ## Delegating routine tasks The automation of workflows also contributes significantly to efficient document management: here, modern enterprise search solutions offer the option of automatically tagging and categorising data based on content, file type or metadata. Complaint emails, for example, can be recognised automatically, or invoices and reports can be filed automatically by date. Such AI-based functions minimise the effort required for manual administration and support compliance with clear filing structures. “Anyone who provides their employees with smart tools for handling routine tasks also gives them more time for their core tasks.” ## Good resolutions, implemented sustainably In conclusion, Christoph Wendl reveals how a digital fresh start can succeed in the long term: “The start of the new year is the perfect time to rethink old habits and introduce new technologies. With searchit, companies have a user-friendly, efficient solution at hand to create order and maintain it throughout the year.” More about enterprise search with searchit: [www.searchit-enterprise-search.com](https://www.searchit-enterprise-search.com) ## About searchit The international company Iphos IT Solutions is redefining “enterprise search” for businesses. Since the launch of searchit, the Vienna-based company has established itself as a sustainable innovator in the industry. With numerous AI functions such as AI-powered image search, searchit is setting new standards in the industry. The in-house AI lab works on highly innovative AI applications in search through the processing and generation of images and texts. Ing. Christoph Wendl, together with Lyubomir Ivanov, runs the company, founded in 1998, as Chief Executive Officers (CEO); the company meets the current challenges of IT with innovative solutions. ## Media contact - Ing. Christoph Wendl, Managing Director, Iphos IT Solutions GmbH - Khekgasse 35, 1230 Vienna, Austria - Phone: +43 1 869 84 00 - Email: [info@searchit.cc](mailto:info@searchit.cc) - [Release as PDF (German)](https://searchit-agent.ai/pr/damit-2025-ein-erfolgreiches-jahr-wird-strategien-fuer-mehr-effizienz-im/20250113-damit-2025-ein-erfolgreiches-jahr-wird.pdf) --- - searchit AI Agent: This version is generated from the page's language files (scripts/gen-unternehmen.py). The page itself is authoritative.