# Sweep, tidy up, wrap up: how to get rid of your digital clutter & start the new year organised Press release of 19 December 2024: three steps to a digital clean-up at the turn of the year – with tips on duplicates, archiving and central search with searchit. *Vienna, 19 December 2024* The Rauhnächte – those magical nights between Christmas and Epiphany – traditionally stand for cleansing, reflection and new beginnings. **(Vienna, 19 December 2024)** The Rauhnächte – those magical nights between Christmas and Epiphany – traditionally stand for cleansing, reflection and new beginnings. They are the time to shed ballast, clean rooms and prepare for the coming year. This old tradition is currently being revived in many places and can also be transferred to the digital world: why not use the quiet days around the turn of the year to organise your data, make room for new things and make your workplace clearer and more sustainable? With the right tools, techniques and special enterprise search solutions, you can do your digital sweeping literally at the push of a button. Start the new year organised, sustainably and with complete clarity with our tips – step by step. ## Step #1 – Reflect: what stays, what goes? Your clean-up can begin right after you start up your computer: how much clutter has accumulated on your desktop over the year – screenshots, unused shortcuts, old project folders and documents that were at some point “just put there for a moment”? Start your digital sweeping right here – because a tidy desktop immediately creates visible order and gives you the feeling of a fresh start every time you restart. Sort the files on your desktop into categories: - Delete immediately: everything that is outdated, irrelevant or duplicated. - Archive: files that you no longer actively need but want to keep. - Active: the few documents you are currently working on. Of course, this categorisation is suitable not only for the content on your desktop, but also for all the programs, structures and data behind it that you manage yourself. You don’t want to put yourself through the tedious work of cleaning up your data manually? That’s fine too! There are now smart and inexpensive tools on the market that help companies clean up and organise their data holdings. Modern enterprise search solutions, for example, offer various functions with which authorised employees can easily identify duplicate files and delete them if necessary. That saves nerves and keeps the company’s data storage lean. ## Step #2 – Sort out & wrap up: tools that track down your digital clutter In many companies, various “dust collectors” accumulate in the file storage over time, which need to be identified quickly and disposed of with as little effort as possible. A common problem in the filing system is multiple versions of the same file, stored under different names and in different locations to boot. This is precisely where innovative software vendors come in: “Finding duplicates was a frequent request to us for extending our enterprise search solution searchit. Because this is where most organisations lose a lot of storage space. That costs money not only for purchasing additional infrastructure, but also for energy in the ongoing operation of servers and storage solutions,” explains Christoph Wendl, CEO of the Austrian software vendor Iphos IT Solutions. searchit provides several practical add-on tools for efficient data management: the storage management plugin, for example, not only scores in detecting and cleaning up duplicates using checksum calculation, but also offers a graphical representation of the storage in use. This enables a structured clean-up of storage hogs – whether in the email mailbox, on the file server, web server or on PCs. Data that is no longer needed is deleted according to the four-eyes principle, whereby every deletion request must be approved by an authorised user. Once the storage has been cleaned up and unnecessary data deleted, you can turn your attention to archiving. Make sure that all existing compliance requirements and retention obligations are met and set up an efficient archiving system. With a logical folder structure, standardised file names and regular archive maintenance, you can wrap up projects cleanly and clear your workplace for new tasks. ## Step #3 – Focus: gain more time for what matters Now that you have freed yourself from your digital clutter, it’s time to take a deep breath and start afresh! Data clean-up and restructuring do not just create order. They also give you the freedom to realign yourself, to rethink entrenched structures and processes – and to optimise them with the help of new tools and technologies if necessary. Some modern enterprise search solutions offer powerful features that take routine tasks off your hands and sharpen your focus on what matters: with searchit, for example, the focus is on the central search function, which gives you all relevant information at hand in seconds, regardless of storage location and file format. Not only full-text search and keywords are taken into account, but also context, relationships and metadata. Thanks to efficient search, you can now make better use of the time you would otherwise spend searching – for the really important tasks that deserve your full attention. With smart enterprise search tools like searchit, data management becomes not only easier but also more sustainable. “Through the intelligent combination of duplicate detection, storage management and central access to all data sources, our customers not only save time, but also reduce their labour and energy costs and optimise their digital structures for the long term,” Wendl concludes. More about enterprise search with searchit: [www.searchit-enterprise-search.com](https://www.searchit-enterprise-search.com) ## About searchit The international company Iphos IT Solutions is redefining “enterprise search” for businesses. Since the launch of searchit, the Vienna-based company has established itself as a sustainable innovator in the industry. With numerous AI functions such as AI-powered image search, searchit is setting new standards in the industry. The in-house AI lab works on highly innovative AI applications in search through the processing and generation of images and texts. Ing. Christoph Wendl, together with Lyubomir Ivanov, runs the company, founded in 1998, as Chief Executive Officers (CEO); the company meets the current challenges of IT with innovative solutions. ## Media contact - Ing. Christoph Wendl, Managing Director, Iphos IT Solutions GmbH - Khekgasse 35, 1230 Vienna, Austria - Phone: +43 1 869 84 00 - Email: [info@searchit.cc](mailto:info@searchit.cc) - [Release as PDF (German)](https://searchit-agent.ai/pr/ausfegen-aufraeumen-abschliessen-wie-sie-ihre-digitalen-altlasten-loswerden/20241219-pressemeldung-digitale-altlasten-loswerden.pdf) --- - searchit AI Agent: This version is generated from the page's language files (scripts/gen-unternehmen.py). The page itself is authoritative.